With Microsoft officially announcing that Windows 10 will reach its end of life (EOL) on October 14, 2025, businesses need to start considering their transition plans. When a system reaches EOL, it will no longer receive security updates, patches, or support. This poses a significant risk to businesses, especially for those handling sensitive information. Deciding whether to upgrade or replace your devices can feel complex, but here’s a guide to help assess your options.
Step 1: Assessing Your Device’s Viability
When making this decision, start by evaluating your device’s age, performance, and capability. Microsoft generally recommends replacing devices over three years old, but you may have newer devices that run Windows 10. Here’s a quick checklist for evaluation:
- Device Age: If your device is less than two years old and has robust hardware, it may be an ideal candidate for upgrading to Windows 11 instead of replacement.
- Performance: Devices that run Windows 10 efficiently with minimal lag can likely support Windows 11. If you notice your systems are slowing down, it could be better to upgrade your hardware for smoother performance with future software.
- Compatibility: Check if your devices meet Windows 11’s minimum requirements. For some, a minor hardware tweak may be enough to get compatible, but others may require a full upgrade.
Step 2: Microsoft’s Recommended Specifications for Windows 11
To help guide your decision, consider Microsoft’s minimum requirements for Windows 11. Devices that meet these specifications are more likely to have a good experience with the new OS:
- Processor: 1 GHz or faster with at least 2 cores on a compatible 64-bit processor or system on a chip (SoC).
- RAM: 4 GB or more.
- Storage: 64 GB or larger.
- System Firmware: UEFI, Secure Boot capable.
- TPM (Trusted Platform Module): Version 2.0.
- Graphics Card: Compatible with DirectX 12 or later, with a WDDM 2.0 driver.
- Display: High-definition (720p) display that is greater than 9” diagonally, 8 bits per color channel.
- Internet Connection and Microsoft Account: Required for Windows 11 Home edition setup.
Tip: Use Microsoft’s PC Health Check Tool
Microsoft provides a PC Health Check Tool to assess if your current device meets the minimum requirements for Windows 11. This tool can be an efficient way to analyze your systems across the organization quickly.
Step 3: Evaluating the Costs and Benefits of Upgrading vs. Replacing
When your device meets or exceeds these requirements and performs well, an upgrade to Windows 11 might be the best decision, offering the latest security features without the cost of new hardware. However, there are cases where replacement might be the better option:
- Performance Needs: For resource-heavy work like graphic design, data analysis, or software development, upgrading may not deliver the performance boost you need. New hardware often offers faster processors, improved graphics, and increased storage capacity.
- Security: As cyber threats evolve, newer devices are often designed with enhanced security features. If your business handles sensitive data, security is a top consideration.
- Warranty and Support: Devices approaching three or more years old are likely past warranty. Investing in new hardware can provide the peace of mind that comes with manufacturer support and reliability guarantees.
Step 4: Planning for Transition and Deployment
Consider phasing out Windows 10 gradually over the next year to ensure a smooth transition. Testing Windows 11 on a few compatible devices before a full rollout can help you understand the user experience and assess any training or adjustments your team may need. If your devices are older and need replacement, it’s best to budget for the hardware and installation costs now rather than facing last-minute, urgent upgrades.
Make the Smart Choice for Your Business’s Future
Deciding to upgrade or replace your devices is ultimately about ensuring compatibility, performance, and security. Analyzing your device fleet and Microsoft’s minimum specifications can help determine the best route forward. Investing now will ensure your business remains secure and efficient in a post-Windows 10 world.
Planning to upgrade or replace your systems? For more information or for a free consultation, visit tolarsystems.com/free-consultation/.
